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Follow-up Text Messaging Best practices [10 Templates]


a person reading a follow-up text


Are missed opportunities making you frustrated? You crafted the perfect pitch, but only to be met with silence. Then don't worry—there's a powerful tool that can turn things around: the follow-up text.


In today's competitive landscape, effective communication is key. Emails can easily get lost in overflowing inboxes, but a well-timed text message can reduce the noise and reignite interest in your product.


Join us in our blog, as we dive into the art of the follow-up text. We'll explore what a follow-up text is, how and when to write a follow-up text, and why it's so effective. Get ready to master this tool and elevate your sales game!



Table of contents




What is a follow-up text?


A follow-up text message is a concise and effective way to maintain momentum after an initial interaction. Used when you're aiming to continue a conversation, elicit a response, or gently guide someone toward taking action, like a follow-up text to your client. A well-crafted follow-up text can be a game-changer.


This communication tactic is invaluable in both personal and professional settings, particularly in sales and customer service. It allows you to stay engaged with contacts, nurture relationships, and ultimately achieve your goals with clarity and efficiency.



Importance of follow-up texts and when to write one?


Imagine sending a message and having it read almost instantly – that's the power of follow-up SMS messages! With an impressive 98% open rate and rapid response times, text messages have become a game-changer for businesses looking to engage with their clients.


Here's why you should incorporate follow-up text messages into your communication strategy:



Stay on the top of the mind


Text messages cut through the clutter and ensure your message gets noticed, unlike emails that often languish in inboxes. A gentle reminder ensures that your proposal or discussion remains fresh in the client's memory.



Building Personal Connections


Texting provides a special opportunity to create a conversational and friendly tone, enhancing the connection with your customers. It feels informal and direct, fostering a sense of closeness and familiarity between businesses and clients.



Demonstrating Engagement


When you send a simple reminder, follow-up message, or personalized offer via text, it showcases a strong level of engagement with your clients. Texting demonstrates that you value their business and respect their time by reaching out directly. This proactive approach contributes to strengthening the client-business relationship.



Prompt Feedback


Text messages are effective in prompting quick responses from recipients. Unlike surveys or emails that demand more time and effort to complete, texts offer customers a convenient and immediate way to share feedback. This prompt feedback is invaluable for businesses as it provides real-time insights into customer preferences, needs, and overall satisfaction levels.



Enhance Response Rates


The direct and informal nature of texting increases the likelihood of getting a response, thereby enhancing overall response rates and improving communication effectiveness between businesses and clients.



When to send follow-up text messages


So, now that we know the importance of follow-up text messages, the next question is when is the best time to hit send? Here are some key moments to consider:

 

First stage


Within 24 hours: After an initial contact such as a meeting or email exchange, send a quick thank-you text and outline the next steps or actions to be taken.


 

Second stage


Within 72 to 96 hours: If you haven't received a response after your first follow-up, send another polite text to reconnect and reiterate your interest.


 

Third stage


After one to two weeks: If there's still no response, consider sending a final follow-up message. Maintain a respectful tone and avoid coming across as pushy.



What to include in a follow-up text message?


Now, let's channel this potential into tangible results! Here's the recipe for crafting follow-up text messages that truly resonate with your customers:


 

1. Trigger Their Memory, Not Their Inbox


Begin by gently jogging their memory about your prior interaction. Mention the subject of your previous email, call, or perhaps something related to their recent activity on your website.


 

2. Make Taking Action a Breeze


Don't leave them guessing! Clearly outline the specific action you're seeking from them. Whether it's scheduling a call, completing a purchase, providing feedback, or confirming details, a straightforward call to action simplifies their response process.


 

3. Add a Personal Touch


A cookie-cutter message falls flat. Elevate your text by injecting a personal touch. Address them by name whenever possible. Reference a specific detail or topic from your prior conversation to demonstrate active listening and genuine interest. This personalized approach shows that your message is tailored and not just another generic outreach attempt.


 

4. Keep It Concise and Clear


Respect their time by keeping your message brief and to the point. Avoid overwhelming them with too much information. A concise text is more likely to be read and responded to promptly.


 

5. Use a Friendly Tone


Maintain a friendly and approachable tone in your follow-up text. Avoid sounding too formal or robotic. A warm and personable message encourages a positive response and fosters a friendly rapport.


 

6. Include a Sense of Urgency (If applicable)


Create a sense of urgency in case appropriate to prompt quicker action. Use phrases like "limited time offer" or "act now" to convey the importance of their response without being overly pushy.



Follow-up Text Marketing Templates

 

Here are some follow-up text message templates categorized by different scenarios in sales and customer engagement use cases.


1. Follow-up Response to Inquiries





 

2. Follow Up After a Meeting or Call





 

3. Following Up on Product Demo or Trial





 

4. Post-Purchase Follow-Up





 

5. Follow up on Cold or Unresponsive Leads





 

6. Follow Up After Event or Webinar





 

7. Follow up on a Missed Meeting or Appointment





 

8. Follow up to get Feedback





 

9. Follow up to give Additional Resource





 

10. Final Follow-Up Before Pausing Outreach






 

Conclusion

 

Overall, follow-up text messages are essential for professional communication as they help maintain momentum and nurture relationships effectively. They boast high open rates and prompt response times, making them valuable tools in sales and customer service contexts.


The key reasons for utilizing follow-up texts are to ensure that contacts remember you, to cultivate personal connections with clients, to exhibit active engagement and responsiveness, to encourage feedback and gather insights, and to improve overall response rates and engagement levels.


Timing plays a critical role in the effectiveness of follow-up texts, particularly after the initial contact. Each message should be designed to jog the recipient's memory, clearly articulate a specific call to action, and convey a friendly and approachable tone.


Ultimately, follow-up texts are concise yet impactful, capable of significantly influencing business outcomes by fostering stronger connections and driving desired actions from recipients.





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6 Comments


Guest
May 08

Thanks for providing the information in such a concise manner and appreciate the templates, they shall certainly come in handy! I'll keep you posted if my client conversions boost up after calibrating tweaks in the way I approach the follow-ups.😇

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Guest
May 08

Great Blog!!

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Really useful!!

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Hey these templates are really useful.

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Insightful blog !!!!!

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