SMS Templates to send to every candidate for every recruitment step

Let’s face it, the recruiting landscape is more competitive than ever. It feels like everyone is trying to snag the same amazing folks. You're sifting through applications, managing schedules, and racing against other companies to secure top talent. And the old ways of talking to people like endless emails and phone calls often feel slow and inefficient in a world that demands instant connection, or when you hear about that a promising candidate took another job because you just couldn’t get back to them quick enough? Yeah, we’ve all been there. 

Imagine a recruitment process where you could cut through the noise, get rapid responses, and keep candidates engaged from the very first touchpoint. There is a communication channel that nearly everyone uses constantly throughout the day, it’s fast, it’s direct, it's exactly what we need in recruiting right now: text messaging. 

Strategic text recruiting isn't just a trend; it's becoming a vital tool for streamlining workflows, drastically improving the candidate experience, and ultimately, hiring more effectively. But like any powerful tool, it requires a thoughtful approach, clear communication, and the right infrastructure. 

This blog explores how to harness the power of SMS recruiting in your company’s strategy. We'll look at why it’s so great, provide practical templates for different stages of the hiring process. And of course, we’ll talk about the important stuff- how to stay professional, follow the rules, and explain why using a dedicated business platform, like Falkon SMS, is crucial for success. 

Why Text Messaging is Reshaping Recruitment 

Email remains essential for formal documents, but for quick, timely interactions with candidates, text messaging is becoming a real game changer. It just fits better how everyone talks these days and has some serious perks: 

Unmatched Speed and Open Rates 

Texts are typically read within minutes, boasting open rates as high as 98%. Compared to emails that can sit in a crowded inbox for hours, SMS provides a direct line to candidates, critical for time-sensitive actions like scheduling. 

Candidate Preference 

A lot of folks looking for jobs, especially those currently employed, actually find texting less disturbing than a phone call and more immediate than email for logistical updates and quick questions. It shows that you respect their time and how they like to communicate. 

Cutting Through Clutter 

Overflowing inboxes mean emails can easily be missed. Texts offer a less crowded channel, increasing the likelihood that your important message about an interview time or follow-up question gets seen and answered quickly. 

 

Enhanced Candidate Experience 

If you're proactive and send quick updates via text, even if it's just a brief "Hey, still reviewing applications, will be in touch soon!", it makes the person feel like they're not forgotten in some black hole, This builds trust and makes your company look good, which help you attract more talent. 

Competitive Edge 

Being fast in how you communicate translates means you can be fast in hiring. The ability to quickly schedule a first chat or follow up can mean securing a great candidate before a slower company even gets a chance. 

To leverage these benefits fully, texting must be integrated in a way which is professional and follows all the rules. 

The Foundation of Trust: Using Your Business Identity 

Just assume if you get a text about a job from a random phone number you don't recognize, it feels a little weird, right? It can make people wonder who's really on the other end. Sending recruiting texts from your personal cell phone can actually be a bit risky and doesn't look very professional. It can seem inconsistent, make people worry about their privacy, and make it super hard to keep track of everything and follow the rules.

People who are looking for jobs expect to hear from a real company they recognize, not some unknown personal number. It just feels more trustworthy and legitimate. 

This highlights the critical need for dedicated texting software for recruiters. Platforms like Falkon SMS are designed precisely for this, enabling your organization to send and receive texts using your existing, official business phone numbers – be it a landline, VoIP number, or toll-free number. This adds a professional communication layer without requiring complex infrastructure changes, solving the problem of relying on personal devices and ensuring every message comes from a trusted, recognized source. 

Using your business number for texts ensures professionalism, centralizes conversations for team visibility and collaboration, simplifies compliance management (like tracking consent and opt-outs), and builds candidate trust by communicating from a familiar, recognized source. A professional platform, like Falkon SMS is the backbone of an effective text recruiting strategy. 

Building Connections: Essential SMS Templates

Having a library of adaptable templates ensures consistent, efficient communication at every stage. Remember to always obtain clear consent (opt-in) from candidates before texting them and personalize each message. These can often be stored and quickly accessed within a dedicated platform like Falkon SMS: 

Application Acknowledgment 

Hi [Candidate Name], [Your Name] from [Company Name]. Thanks for applying for the [Job Title] role! We received your application and will review it soon. We'll be in touch about next steps. Learn more about us: [Careers Page Link] 

Initial Screening Invitation 

Hello [Candidate Name], [Your Name] at [Company Name]. Your background for [Job Title] looks great! Would you be available for a brief introductory chat? Please book a time here: [Scheduling Link]. 

Interview Confirmation 

Hi [Candidate Name], confirming your video interview for [Job Title] with [Interviewer Name] on [Date] at [Time] [AM/PM] [Time zone]. Join via: [Video Link]. Looking forward to it! 

Interview Reminder 

Hi [Candidate Name], friendly reminder about your interview for [Job Title] tomorrow, [Date], at [Time] [AM/PM] [Time zone]. [Address/Link reminder]. See you then! 

Post-Interview Update 

Hi [Candidate Name], great speaking with you [today/yesterday] about [Job Title]! We're reviewing feedback and aim to update you by [Date/Timeframe]. Thanks for your patience! 

Request for Information 

Hi [Candidate Name], [Your Name] at [Company Name] regarding your [Job Title] application. Could you please provide [Specific Item, e.g., reference contacts / portfolio link]? Reply here or email [Your Email]. Thanks! 

Offer Heads-Up 

Hi [Candidate Name]! Great news! We're thrilled to extend an offer for the [Job Title] role at [Company Name]! The formal offer is being emailed now. Looking forward to discussing! Congrats! 

Rejection Notification 

Hi [Candidate Name], [Your Name] from [Company Name]. Thanks for your interest in [Job Title]. We received many qualified applicants and are moving forward with candidates whose backgrounds were a closer match at this time. We appreciate your applying and wish you success. 

Pipeline Nurturing 

Hi [Candidate Name], [Your Name] from [Company Name] checking in. Hope you're well! Wanted to share our latest openings: [Careers Page Link]. Let me know if anything interests you! 

Onboarding Welcome 

Hi [New Hire Name]! Official welcome to the [Company Name] team! We're so excited for your start on [Start Date]. Watch your email for first-day details and onboarding info. Reach out if questions pop up! 

Explore more text recruiting SMS templates here. 

Key Principles for Effective Text Recruiting 

Mastering text recruiting involves more than just sending messages. Adhering to these practices is crucial, and a platform like Falkon SMS can provide tools to help you follow them: 

Get the "Okay" First (Opt-In): This is a big one, and it's the law! You absolutely need to tell people you want to text them and get their permission. Make it easy for them to say "no" later if they want (like a simple "Reply STOP"). We can help you manage these permissions and make sure you're following the rules. 

Say Who You Are: Don't be mysterious! Always start by saying your name and the company you're with. People need to know who's texting them. 

Keep it Professional: Even though it's just a text, keep your tone professional. You're representing your company. 

Get to the Point: Texts are short and sweet. Don't ramble. Say what you need to say clearly and concisely. 

Be Mindful of Time: Don't text people at all hours of the night! Stick to normal business hours in their time zone. You want to be helpful, not annoying. 

Make it Personal: Use the candidate's name and maybe a specific detail or two if it makes sense. It shows you're actually talking to them. 

Tell Them What to Do Next: Make it super clear what you want the candidate to do after reading your text. "Reply with your availability for a quick call" or "Click this link to schedule an interview." 

Keep it All Together: Use a platform that keeps all your text conversations in one place. Falkon SMS helps you do this, so you're not trying to manage chats on your personal phone and everywhere else. 

Stop Means Stop (Handle Opt-Outs Fast): If someone asks you to stop texting them, you need to respect that immediately. No ifs, ands, or buts. 

Powering Your Strategy with the Right Text Recruiting Platform 

If you really want to use text based recruiting effectively, follow the rules, and handle a lot of candidates, just using your regular cell phone isn't going to cut it. You need a special tool – a dedicated business texting platform. This gives you everything you need to send texts professionally and get things done efficiently. 

Think of Falkon SMS as that smart helper for your team. It lets you text candidates using your company's regular phone numbers, so everything looks official, and people know who's reaching out. It also keeps all your text conversations organized in one place, so everyone on your team can see what's going on and work together better. Super importantly, Falkon SMS has built-in features to help you get permission to text people and let them easily stop if they want, which is the key to following the rules and staying out of trouble. 

But it's not just about following rules and looking professional. It also helps you get more done in less time. It lets you create text message templates that you can save and use again quickly. It can even help you schedule texts and might even connect with other tools you already use for hiring. This means texting isn't just a bunch of random messages; it becomes a smart and organized part of your whole hiring plan, saving you a ton of valuable time. 

And the best part? Choosing a platform that works with the systems you already have, like your online phone system or even tools like Microsoft Teams, makes things super smooth. Your team can just start using text messaging without having to learn a whole bunch of new stuff or needing any fancy new equipment. Falkon SMS is designed to fit right into what you're already using, adding a powerful way to communicate without any big headaches. 

The Impact: Faster Hires, Happier Candidates 

When you start using text messaging for recruiting, you're choosing a way of talking that candidates like. You also get faster in a competitive world and make the whole experience much better for the people you're trying to recruit. Moving away from those slow, outdated methods and using direct, professional text messages with a platform like Falkon SMSis a big step towards making your hiring process modern and effective.

Ready to make talking to candidates about something that gives you an edge instead of being a pain? 

Think about how a special business texting tool, like Falkon SMS, can help your team connect with potential hires more effectively and in a way that follows all the rules. You can use the business name and numbers you already have, solving those communication problems you might be dealing with right now. 

Hire Faster with Smart Text Recruiting

Reach candidates instantly with professional business texting and speed up your hiring process.

Book Demo